Senior Executive Assistant
Based in the United States, US and UK time zonesFull-TimeSenior
Salary not disclosed
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Job Details
- Experience
- At least 5 years of experience as an Executive Assistant or in a comparable position directly supporting a CEO or senior executive.
- Required Skills
- Microsoft ExcelPowerPoint
Requirements
- Have at least 5 years of experience as an Executive Assistant or in a comparable role directly supporting a CEO or senior executive.
- Demonstrate experience managing complex executive calendars, competing priorities, frequent schedule changes, and domestic and international travel.
- Have exceptional written, verbal, and interpersonal communication skills, including the ability to prepare polished executive correspondence.
- Have advanced proficiency in Microsoft 365, including Outlook, Teams, Word, PowerPoint, and Excel.
- Demonstrate strong organizational and time-management abilities, attention to detail, and consistent follow-through.
- Be able to anticipate executive needs, exercise independent judgment, identify potential issues early, and act without constant direction.
- Have discretion and experience handling confidential corporate, Board, personnel, and commercially sensitive information.
- Be confident communicating with senior executives, Board members, clients, partners, and other stakeholders.
- Be able to respectfully challenge requests, hold stakeholders accountable for deadlines, and distinguish matters requiring CEO involvement from those that can be delegated.
- Be flexible in supporting an international organization across US and UK time zones, including occasional adjustments to working hours and travel.
- Have familiarity with modern productivity solutions and AI tools that enhance executive support and administrative workflows.
- Preferred: a bachelor’s degree in Business Administration, Communications, or a related field; experience supporting Board and executive leadership meetings; and experience in a global, private equity-backed, high-growth, rapidly evolving, or geographically dispersed organization.
Responsibilities
- Manage the CEO’s complex calendar, meetings, priorities, and preparation time across US and UK time zones.
- Assess incoming requests, prioritize commitments, and determine which matters require the CEO’s attention.
- Organize domestic and international travel, including itineraries, accommodations, transportation, and scheduling logistics.
- Prepare briefing notes, agendas, presentations, correspondence, and other materials for internal and external meetings.
- Capture meeting decisions, actions, and commitments, track them, and follow up with stakeholders on deadlines and deliverables.
- Serve as a point of contact between the CEO and executive leadership, Board members, clients, business partners, and other stakeholders.
- Draft and manage executive communications and support leadership activities, communications, performance milestones, and town halls.
- Manage expenses, invoices, contracts, approvals, records, and confidential documentation requiring executive review or action.
- Improve administrative systems, routines, and processes supporting the CEO and executive office.
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