Senior Executive Assistant / Personal Assistant
New
D
DTIDInternational development
Home-based / Remote; Workable locations: United Kingdom. Japan. Liberia. Indonesia. United States. Hong Kong, Hong Kong, Hong KongPart-TimeSenior
Salary not disclosed
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Job Details
- Languages
- Excellent written and spoken English; Professional proficiency in English.
- Required Skills
- Microsoft ExcelPowerPoint
Requirements
- Demonstrate excellent written and spoken English and professional proficiency in English.
- Have strong organisational and time-management skills, with attention to detail and accuracy.
- Be able to manage multiple priorities and competing deadlines.
- Use professional communication and interpersonal skills to work with colleagues and stakeholders at all levels.
- Work independently, take initiative, and follow through on tasks within agreed timelines.
- Exercise strong judgement and discretion when handling confidential or sensitive information.
- Work effectively in a remote and internationally distributed environment.
- Have working knowledge of Microsoft Word, Microsoft Excel, Microsoft PowerPoint, and Microsoft Outlook.
- Be familiar with online meeting and collaboration platforms such as Microsoft Teams or Zoom, calendar and diary-management systems, email and document-management systems, and general administrative procedures.
- A Bachelor's degree, diploma, or equivalent qualification in a relevant field is preferred; equivalent professional or practical experience may be considered.
- Knowledge of an additional international language is advantageous.
Responsibilities
- Manage internal and external correspondence for the Director-General or an assigned senior leader, and ensure timely follow-up.
- Redirect correspondence to relevant Directorate or Divisional officers when needed.
- Coordinate senior-level meetings, appointments, and engagements.
- Maintain executive calendars and meeting schedules.
- Prepare meeting materials, agendas, briefing notes, and supporting documentation as required.
- Track actions and follow-up items arising from executive meetings.
- Provide administrative support to the Director-General’s Office and senior leadership.
- Support administrative systems, procedures, resource management, and cross-divisional coordination.
- Conduct factual research and prepare summaries or briefing information when required.
- Assist with conferences, workshops, meetings, and organisational events, and maintain accurate records.
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