Senior Administrative Assistant
New
J
JobgetherLife sciences
Based in the United States, multiple time zonesFull-TimeSenior
SalaryCompetitive annual salary ranging from $85,700 to $137,100 USD
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Job Details
- Experience
- At least six years of progressively responsible administrative experience or comparable professional experience
- Required Skills
- Microsoft ExcelPowerPoint
Requirements
- High school diploma or equivalent.
- At least six years of progressively responsible administrative experience or comparable professional experience.
- Substantial experience independently supporting senior leaders in complex, fast-paced, cross-functional environments.
- Expertise in calendar management, meeting coordination, travel planning, itinerary preparation, and expense reporting.
- Proficiency in Microsoft Word, Outlook, Excel, PowerPoint, and SharePoint.
- Strong written and verbal communication skills for interacting with stakeholders at different organizational levels.
- Strong organizational and prioritization skills, including managing competing requests and deadlines.
- Discretion, professionalism, sound judgment, and attention to detail when handling sensitive information.
- Ability to work independently and collaborate across teams, departments, and international time zones.
- Preferred: bachelor's degree.
- Preferred: experience in Human Resources or external partnership management.
- Preferred: experience with Concur, life sciences, or an international organization.
Responsibilities
- Manage complex calendars, appointments, travel arrangements, itineraries, and expense reports for senior leaders across multiple time zones.
- Coordinate administrative coverage with colleagues supporting Business Development, Alliance Management, and Human Resources.
- Maintain shared digital sites, organizational records, contact lists, and meeting memberships, including accurate information, access, and version control.
- Handle confidential business, partnership, and employee information with discretion.
- Review sensitive requests and direct them to the appropriate leaders.
- Coordinate service requests with internal departments and facilitate confidentiality agreement processing.
- Prepare agendas, document discussions, and distribute meeting minutes for the Global Human Resources Business Partner Unit.
- Track action items and follow up with stakeholders on outstanding tasks.
- Work with senior leaders and administrative teams to anticipate operational needs and improve cross-functional coordination.
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