Executive Assistant & Operations Manager
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Assist WorldFitness and wellness
Listing location: South Africa; The role is fully remoteFull-TimeManager
Salary1,200 - 1,300 USD per month
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Job Details
- Experience
- 3–4+ years of experience as an Executive Assistant, Operations Manager, or comparable operational role
- Required Skills
- Operations Management
Requirements
- Have 3–4+ years of experience as an Executive Assistant, Operations Manager, or in a comparable operational role.
- Ideally have experience supporting a founder, principal, or CEO directly.
- Demonstrate exceptional organizational rigor and a flawless track record managing payroll, tax, and regulatory deadlines.
- Be highly skilled at translating voice notes and high-level messages into structured, prioritized action plans.
- Bring strong conversational interpersonal skills, discretion, confidentiality, and sound professional judgment, including regarding compensation and personnel matters.
Responsibilities
- Manage the Founder's professional and personal calendars, meetings, travel, appointments, and reservations.
- Turn voice notes and messages into tracked tasks with deadlines, and maintain project-tracking systems across ventures.
- Coordinate biweekly payroll with the payroll provider and track tax submissions, business licenses, insurance renewals, compliance obligations, and corporate deadlines.
- Liaise with legal counsel, accountants and bookkeepers, the payroll provider, HR, and studio managers.
- Coordinate employee onboarding and offboarding and maintain confidential compliance paperwork.
- Research and manage vendors for special projects, studio launches, recruiting workflows, invoice processing, and procurement.
- Coordinate community events and the Venice event venue, including schedules, budgets, vendors, invitations, and RSVPs.
- Research and pitch speaking and media opportunities, and maintain speaker materials and the personal-brand content calendar.
- Source and coordinate apparel suppliers and manufacturers, sample approvals, production schedules, and photoshoot logistics.
- Maintain company SOPs and collaborate on AI-driven workflow automation.
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