Executive Assistant
New
H
Hunt StCivil construction
Looking for Philippines-based candidates, Aligned to Queensland business hours (AEST), with flexibility for early startsContractExecutive
Salary1,500 - 2,500 AUD per month
Apply NowOpens the employer's application page
Job Details
- Languages
- Excellent spoken and written English
- Experience
- 3+ years as an Executive Assistant, Personal Assistant or Admin Assistant supporting a business owner
- Required Skills
- Microsoft ExcelBookkeeping
Requirements
- Have 3+ years of experience as an Executive Assistant, Personal Assistant, or Admin Assistant supporting a business owner.
- Have bookkeeping experience, ideally using Xero for reconciliations, invoicing, and bills.
- Have excellent spoken and written English and confidence speaking by phone with Australian businesses.
- Be highly organised and follow through on deadlines and payments.
- Be proactive and resourceful, able to take a short instruction and run with it.
- Be willing to work Queensland business hours (AEST), with flexibility for early starts.
- Work as an independent contractor and disclose any existing ongoing roles or client work.
- Reflect the engagement on LinkedIn, clearly marked as “Independent Contractor”.
- Construction, civil, earthworks, trades, or plant-hire experience is highly regarded.
- Familiarity with construction terms such as plant, tonnages, takeoffs, and site deliveries is highly regarded.
- Payroll and timesheet experience, including Australian payroll basics, is highly regarded.
- Experience with job management software such as NextMinute, ServiceM8, Buildxact, or Tradify is highly regarded.
Responsibilities
- Manage the founder’s inbox, calendar, bookings, appointments, and business and personal deadlines.
- Turn the founder’s calls, texts, and voice notes into completed tasks, emails, and bookings.
- Contact suppliers, clients, service providers, and employees by phone or email on the founder’s behalf.
- Maintain Xero books, including bank reconciliations and transaction coding.
- Prepare and send client invoices, organise supplier bills and receipts, and prepare weekly payroll information.
- Maintain NextMinute records, including plant movements, uncoded items, rates, fuel levies, price increases, and fuel costs.
- Log staff hours by job and site, and record material deliveries against the correct job and client.
- Review weekly records with the founder each Wednesday to confirm they are complete.
- Write SOPs for workflows and research, compare, recommend, and set up project management software.
- Support job cost tracking and organise machinery maintenance and registrations.
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