Executive Assistant
New
M
MosaicEnvironmental nonprofit
United States, Availability in CST at least 2-3 days a week between Mon – ThursPart-Time
Salary33 - 45 USD per hour
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Job Details
- Required Skills
- SalesforceSharePointProject CoordinationSlackAsana
Requirements
- Prior experience working with Mosaic is required.
- Be highly organized and demonstrate excellent attention to detail.
- Communicate effectively and handle confidential matters with discretion.
- Be comfortable using SharePoint, Zoom, Slack, Asana, and basic project tools.
- Work independently and remotely with minimal supervision.
- Be available in CST at least 2–3 days a week between Monday and Thursday.
- Work 10 hours per week.
Responsibilities
- Manage and optimize the CEO’s calendar, schedule internal and external meetings, and resolve scheduling conflicts.
- Coordinate meeting logistics, including Zoom links, agendas, reminders, and full-team meetings.
- Book travel, lodging, and conference registration, and record travel details in the calendar.
- Conduct light research at the direction of the Director of Strategic Partnerships and prepare agendas, documents, and pre-reads.
- Track meeting action items, assignments, deadlines, and follow-ups.
- Maintain project trackers and Asana task reminders and status updates.
- Enter contact lists, meeting rosters, and notes in Salesforce, and manage digital documents and folders.
- Support document version control, vendor forms, reimbursements, and basic document formatting.
- Gather receipts, enter credit card or reimbursement expenses in the expense manager, and submit them for approval.
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