Senior Executive Assistant (Field Medical)
New
B
BridgeBioBiopharmaceuticals
Location: Remote - USA; This U.S.-based, remote role, multiple time zonesFull-TimeSenior
Salary$50 — $60 USD
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Job Details
- Experience
- 4+ years of administrative assistant experience
- Required Skills
- SharePointMicrosoft ExcelMicrosoft OfficePowerPointWorkday
Requirements
- Have 4+ years of administrative assistant experience working with all levels of management; experience supporting C-suite or senior leadership in biopharmaceutical, biotechnology, or healthcare is ideal.
- Independently manage complex calendars, competing priorities, and high volumes of requests.
- Demonstrate exceptional attention to detail and accuracy, producing high-quality work with minimal supervision.
- Apply sound business judgment to understand priorities, make scheduling decisions, and escalate issues when needed.
- Anticipate conflicts, identify missing information, and resolve routine issues proactively.
- Build effective relationships across organizational levels and with external partners through strong written, verbal, and interpersonal communication.
- Use discretion and handle confidential and sensitive information appropriately.
- Independently manage projects, adapt to changing priorities, work under pressure, and meet deadlines.
- Show curiosity and willingness to expand responsibilities and develop new capabilities.
- Demonstrate advanced proficiency in Microsoft Office, including Outlook, Word, PowerPoint, Excel, and SharePoint.
- Be willing to learn or have experience with Microsoft Copilot, ChatGPT, and other approved AI and productivity tools.
- Experience planning medical congresses, off-sites, or large meetings and familiarity with Workday, Coupa, DocuSign, and Gatekeeper are a plus.
Responsibilities
- Provide comprehensive administrative support to two to three executive leaders and shared operational support to senior leaders across Medical Strategy and Field Medical.
- Manage complex calendars, prioritize requests, resolve conflicts, protect focus time, and align schedules with business priorities.
- Coordinate functional, departmental, and leadership meetings; prepare agendas, pre-read materials, and presentations; document decisions and action items; and follow up on completion.
- Draft and coordinate team announcements, recognition, and internal updates on behalf of leaders.
- Plan medical congress, training, off-site, and special-event logistics, including hotel and meeting-room blocks, contracts, catering, and on-site coordination.
- Coordinate domestic and international travel, itineraries, last-minute changes, and expense reports.
- Coordinate contract review and approval, route agreements through DocuSign, maintain records in Gatekeeper, and track contracts through execution.
- Support recruiting and onboarding by coordinating interviews, candidate materials, onboarding meetings, systems and building access, and distribution-list updates.
- Coordinate vendor and agency onboarding, including agreements, documentation, system access, SOWs, contracting, and purchase orders via Coupa.
- Manage cross-functional administrative and operational projects and improve workflows, team processes, and project-tracking practices.
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