Executive Assistant
New
A
ACS GroupLuxury travel
Dubai, Dubai, United Arab Emirates. Abu Dhabi, Abu Dhabi, United Arab Emirates. Monaco City, Monaco City, Monaco. Paris, Île-de-France, France. Zürich, Zurich, Switzerland. Buenos Aires, Buenos Aires, ArgentinaFull-TimeExecutive
Salary not disclosed
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Job Details
- Experience
- 3+ years of experience as an Executive Assistant, Personal Assistant, Travel Coordinator, or in a similar role supporting senior executives or high-net-worth individuals.
- Required Skills
- Negotiation
Requirements
- Have 3+ years of experience as an Executive Assistant, Personal Assistant, Travel Coordinator, or in a similar role supporting senior executives or high-net-worth individuals.
- Have solid experience organizing international travel.
- Private aviation, VIP airport services, or GDS platform experience is an advantage.
- Be willing to travel internationally and accompany executives when required.
- Demonstrate organizational, multitasking, and time-management skills.
- Have communication, negotiation, and problem-solving abilities.
- Show exceptional attention to detail and the ability to anticipate needs.
- Maintain professionalism, discretion, and confidentiality.
- Be able to work a rotational schedule of 2 working days followed by 2 days off.
Responsibilities
- Provide day-to-day support to executives and their guests, focusing on international business and leisure travel.
- Arrange hotel accommodations, commercial flights, private jet charters, transfers, and activities.
- Research destinations, identify experiences, and prepare tailored proposals and destination guides.
- Source and negotiate rates with hotels, airlines, travel agencies, and other service providers.
- Coordinate private aviation requests, compare charter options, and arrange VIP airport services.
- Verify flight details, passenger information, tickets, and travel documentation; coordinate changes to arrangements.
- Maintain travel and activity calendars and organize ground transportation, accommodation, and travel for staff and guests.
- Manage travel insurance and monitor schedules for potential conflicts or logistical challenges.
- Review invoices, supplier statements, payment statuses, booking conditions, cancellation policies, and payment deadlines.
- Monitor incoming requests, provide shift updates, and maintain handovers and continuity of service.
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