Proposal Specialist
New
J
JobgetherFederal contracting
Based in the United StatesFull-TimeEntry
Salary75,000 - 90,000 USD per year
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Job Details
- Required Skills
- SharePointMicrosoft ExcelPowerPoint
Requirements
- Bachelor’s degree in English, Writing, Communications, Business, Engineering, or a related discipline.
- Recent graduate or early-career professional with relevant experience in proposal development, technical writing, project coordination, business development, government contracting, communications, or a related field.
- Experience drafting, editing, proofreading, or formatting professional written materials and organizing complex information.
- Experience coordinating projects, assignments, or deliverables involving multiple stakeholders, competing priorities, and tight deadlines.
- Strong proficiency in Microsoft 365, particularly Word, Teams, SharePoint, Excel, and PowerPoint.
- Advanced Microsoft Word skills, including templates, styles, automatic numbering, tables, section formatting, headers, footers, cross-references, and tracked changes.
- Ability to interpret written instructions, identify requirements, organize supporting documentation, and verify deliverables against standards.
- Ability to obtain and maintain a security clearance; an existing Top Secret clearance is preferred.
- Willingness to obtain APMP Foundation-level certification within the first year if not already certified.
- Willingness to travel occasionally, up to 25%, as required.
- Familiarity with Microsoft Copilot is preferred.
Responsibilities
- Review RFPs, RFQs, statements of work, amendments, and evaluation criteria; identify requirements, deliverables, deadlines, and compliance obligations.
- Develop and maintain compliance matrices, annotated outlines, and proposal planning documents.
- Coordinate information gathering and assignments across technical experts, program managers, business development, contracts, executives, and other stakeholders.
- Draft, edit, proofread, and format proposal materials, translating technical information into clear content for technical and nontechnical audiences.
- Support structured proposal reviews by preparing documentation, coordinating feedback, tracking comments, and ensuring revisions are completed.
- Conduct quality-control checks for accuracy, consistency, completeness, formatting, and compliance.
- Create and troubleshoot complex Microsoft Word documents and maintain proposal repositories, version control, file naming conventions, and configuration records.
- Assist with final proposal production, readiness reviews, and electronic submissions.
- Use Microsoft Copilot and other approved AI tools for research, drafting, editing, content comparison, compliance reviews, and workflow automation; validate generated information and follow security and data-handling requirements.
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