Coordinator, Global Programs
J
JobgetherInternational development
Fully remote working arrangement within CanadaFull-Time
SalaryAt least 69,248 CAD per year
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Job Details
- Languages
- Professional working proficiency in English. Fluency in French, Spanish, or another language is considered an asset.
- Required Skills
- Microsoft Power BIProject CoordinationWritten communicationCanva
Requirements
- Previous experience in coordination, administration, project support, or a similar operational role.
- Strong organizational skills and ability to manage multiple priorities and complex workflows.
- Excellent written communication skills, including drafting professional correspondence and developing clear policies and procedures.
- Professional working proficiency in English.
- Ability and willingness to learn and use project management software, data analytics platforms, collaboration suites, ERP systems, CRM platforms, and generative AI tools.
- Adaptability, responsiveness, problem-solving ability, and capacity to adjust processes as priorities evolve.
- Strong interpersonal skills and emotional intelligence, including building trust, fostering collaboration, navigating complex relationships, and handling sensitive information confidentially.
- Demonstrated integrity, sound judgment, discretion, and commitment to ethical professional practices.
- Commitment to anti-racism, anti-oppression, intersectionality, feminist leadership, accountability, and inclusive collaboration.
- Legally eligible to work in Canada.
- Available for approximately two international or domestic travel periods per year, totaling up to two weeks.
- Willingness to occasionally work evenings or weekends to accommodate international time zones and perform primarily computer-based work in a remote environment.
Responsibilities
- Prepare grant dockets, presentations, and approval documentation, maintain records, track grantee engagement in CRM systems, and route correspondence.
- Draft emails, letters, and other communications for internal and external stakeholders.
- Organize logistics for retreats, grantee gatherings, site visits, and conferences, including schedules, budgets, travel, registrations, venues, catering, and allowances.
- Prepare agendas and presentations, facilitate virtual sessions, manage breakout rooms and polls, and troubleshoot technical issues.
- Identify local vendors and partners, particularly for activities outside Canada, and coordinate translation and review of materials when needed.
- Coordinate scheduling, meetings, timelines, briefing notes, and presentations to support daily team operations.
- Liaise with Finance on procurement, budgets, contracts, invoices, expense claims, payments, and purchase orders.
- Coordinate consultant and contractor agreements and manage orders with approved suppliers.
- Identify ways to simplify administrative workflows, improve procedures, and strengthen team systems.
- Represent Global Programs in internal working groups and facilitate collaboration with Communications, Finance, Philanthropy, and Strategy.
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