Senior Bid & Proposal Coordinator
New
J
JobgetherAEC
Based in the United StatesFull-TimeSenior
Salary not disclosed
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Job Details
- Experience
- 3–5 years of experience in proposal coordination, preferably within the architecture, engineering, and construction (AEC) industry.
- Required Skills
- Adobe Creative SuiteAdobe InDesignMicrosoft ExcelPowerPoint
Requirements
- Bachelor's degree in Marketing, Communications, Business, or a related field.
- 3–5 years of experience in proposal coordination; AEC industry experience is preferred.
- Proficiency in Microsoft Office applications, including Word, Excel, and PowerPoint.
- Experience with Adobe Creative Suite, particularly InDesign.
- Strong writing, editing, proofreading, and communication skills.
- Strong organizational skills and attention to detail.
- Ability to manage multiple proposals and competing priorities under tight deadlines.
- Ability to coordinate cross-functional contributors throughout proposal development.
- Strong document management, scheduling, and quality assurance capabilities.
- Experience with proposal management tools and CRM software, such as Deltek Vantagepoint, is preferred.
- Familiarity with government procurement processes and compliance requirements, and knowledge of AEC terminology, processes, and standards, are advantageous or preferred.
Responsibilities
- Lead development of standard submittals that align with RFP requirements, client expectations, and internal standards.
- Organize proposal kickoff meetings, review sessions, and quality control meetings.
- Coordinate with internal teams and external partners as the primary contact for standard proposal efforts.
- Partner with the Proposal Manager to plan and execute complex, high-value, and strategic proposals.
- Collect resumes, project descriptions, forms, administrative documents, and other submission materials.
- Manage proposal logistics, version control, and document organization across collaborative platforms.
- Draft, edit, and refine technical and marketing content, including resumes, project descriptions, executive summaries, and standard responses.
- Maintain reusable proposal content and review submissions for completeness, accuracy, compliance, and consistency.
- Develop proposal schedules, monitor progress, coordinate contributors, and ensure deadlines are met.
- Identify improvements to proposal workflows, templates, and tools.
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