AI-Fluent Operations Coordinator / Executive Assistant
S
Seamless AssistExecutive operations
Remote | PST Schedule; Source API remote eligibility restrictions: Guatemala, PST–EST business hoursFull-TimeExecutive
Salary not disclosed
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Job Details
- Languages
- B2+ English proficiency
- Experience
- 1–3 years experience
- Required Skills
- Microsoft OfficeGoogle Workspace
Requirements
- Have 1–3 years of experience in executive support, administrative, or operations coordination roles.
- Be available during PST–EST business hours.
- Have B2+ English proficiency.
- Demonstrate strong organizational and multitasking skills.
- Be proficient with Google Workspace or Microsoft Office.
- Work independently with minimal supervision.
- Bring a high level of professionalism and discretion.
Responsibilities
- Manage executive calendars, scheduling, and meeting coordination across time zones.
- Organize and prioritize executive inbox communications.
- Draft professional emails, reports, and documentation.
- Track deadlines, tasks, and follow-ups for leadership.
- Prepare meeting agendas, notes, and action items.
- Maintain organized digital filing and documentation systems.
- Support cross-functional communication and operational coordination.
- Conduct research and compile information for executive decision-making.
- Use AI tools such as ChatGPT to assist with drafting, summarizing, and workflow organization.
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