Grants Coordinator
J
JobgetherGrants administration
The position is remote for candidates based in South AfricaContractSenior
Salary not disclosed
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Job Details
- Experience
- Four to six years of proven experience in a similar administrative or executive support role, preferably supporting a grants team.
- Required Skills
- Microsoft ExcelMicrosoft OfficePowerPoint
Requirements
- Bachelor's degree in Business Administration, Office Management, Project Management, or a related field.
- Four to six years of experience in a similar administrative or executive support role.
- Experience supporting a grants team is preferred.
- Experience in grants management, programme management, international development, or a nonprofit organization is highly desirable.
- Proficiency in Microsoft Word, Excel, Outlook, and PowerPoint.
- Familiarity with virtual collaboration and meeting platforms such as Zoom and Microsoft Teams.
- Strong organizational and time-management skills, attention to detail, and ability to manage multiple priorities.
- Strong written and verbal communication skills, including report preparation, correspondence drafting, and accurate meeting notes.
- Ability to work under tight deadlines, adapt to changing priorities, and maintain consistent quality.
- Sound judgment and discretion when handling sensitive information and records.
- Ability to work independently and collaboratively and build relationships with colleagues and external stakeholders.
Responsibilities
- Manage the Head of Grants' calendar, schedule meetings, coordinate travel, and organize priorities.
- Screen and prioritize emails, calls, and incoming requests, and ensure appropriate follow-up.
- Prepare reports, presentations, briefing materials, correspondence, and other documentation.
- Coordinate Grants Team meetings and events and maintain the team calendar.
- Track deadlines, deliverables, reporting schedules, and upcoming activities.
- Prepare meeting agendas and materials, attend meetings as required, and produce accurate notes.
- Document decisions and agreed actions, follow up with stakeholders, and monitor progress.
- Maintain accurate, secure, and accessible grants documentation and administrative records.
- Support procurement, logistics, routine budget tracking, and other administrative activities.
- Assist with timely communications involving applicants, partners, and internal colleagues.
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