Construction Admin Assistant
H
Hunt StConstruction administration
Looking for Philippines-based candidates, Expected to align with AU business hours (approx. 9 AM - 5 PM, Monday to Friday) for collaborationContract
Salary1,500 - 2,000 AUD per month
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Job Details
- Languages
- Strong written and verbal English communication skills
- Required Skills
- Project CoordinationMicrosoft Excel
Requirements
- Have proven experience in the construction industry; construction administration, project coordination, or a similar support role is preferred.
- Maintain accurate records and organized, accessible project documentation.
- Write professional email responses and exercise sound judgment when responding on behalf of the client.
- Communicate professionally in written and spoken English with clients, suppliers, subcontractors, and internal teams.
- Pay close attention to tender records, delivery schedules, project files, and subcontractor documentation.
- Manage multiple priorities, track deadlines, and follow up on outstanding tasks.
- Coordinate with overseas teams and construction site contacts to obtain information and keep tasks moving.
- Work independently, take ownership of assigned tasks, and seek clarification when needed.
- Be proficient in Microsoft Office, particularly Word and Excel.
- Be familiar with Microsoft Outlook and WhatsApp for email communication and day-to-day coordination.
Responsibilities
- Track tender opportunities from initial enquiry through submission, maintaining accurate records, documentation, and deadlines.
- Follow up on outstanding information and help ensure tender documents are complete and submitted on time.
- Monitor project delivery schedules and coordinate with the China team and site contacts to ensure materials arrive at the correct location and on schedule.
- Maintain delivery records, follow up on logistics arrangements, and communicate updates or potential delays.
- Maintain organized, up-to-date project files and ensure documents are easy to locate.
- Follow up with subcontractors for required safety and compliance documentation before work begins, and track outstanding requirements.
- Manage email correspondence and follow up with clients, suppliers, and subcontractors on outstanding tasks.
- Monitor the company owner’s email inbox and respond on their behalf when they are unavailable.
- Assist with research, document preparation, data entry, and other administrative tasks.
- Keep the operations lead informed of progress, pending actions, and issues requiring attention.
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