Administrative Assistant
New
H
hammerjackAdministrative support
Source API remote eligibility restrictions: Philippines, day shifts aligned with our Australian clientsFull-TimeMiddle
Salary not disclosed
Apply NowOpens the employer's application page
Job Details
- Languages
- Strong written and verbal English communication
- Experience
- 3+ years of experience in executive or administrative support
- Required Skills
- Microsoft ExcelStakeholder managementEnglish communicationGoogle WorkspaceSlackNotion
Requirements
- Have 3+ years of experience in executive or administrative support.
- Bring experience in stakeholder management and support for C-level executives; these are described as ideal.
- Communicate effectively in written and spoken English and produce accurate, professional correspondence.
- Demonstrate organization, time management, follow-up, and presentation skills.
- Manage competing priorities and tight deadlines.
- Have strong analytical and digital skills, particularly in Outlook, Excel, and Teams.
- Experience with Slack, Notion, Google Workspace, and WhatsApp is advantageous.
- Project coordination or project management capability is a plus.
- A bachelor's degree in Business Administration, Management, or a related discipline is advantageous but not required.
- Bring attention to detail, dependability, confidentiality, and accountability.
- Experience supporting an Australian company or Australian stakeholders is advantageous.
Responsibilities
- Manage executive calendars and coordinate agendas for one-to-one, direct-report, and other business meetings.
- Monitor email inboxes and prepare clear, polished, error-free emails, letters, and business correspondence.
- Create, maintain, and improve internal administration processes, records, and systems.
- Research prospective customers, source sales meetings, and coordinate appointments.
- Handle sensitive information with discretion, professionalism, and sound judgment.
- Take ownership of day-to-day administrative needs for the executive management function.
- Organize company functions, events, and ad hoc celebrations.
- Arrange travel and accommodation, and prepare meeting minutes and action items.
- Communicate with clients and stakeholders, identify emerging issues and opportunities, and provide accurate, efficient support.
- Participate in knowledge-transfer sessions and meetings, follow through on commitments, and build relationships with clients and stakeholders.
View Full Description & ApplyYou'll be redirected to the employer's site
