Remote Executive Assistant (German-Speaking / AI-Savvy)
New
U
Unfair Advantage CapitalFamily office
Workable locations: Georgia. Poland. Bosnia and Herzegovina. Serbia. Romania. South Africa; You'll work remotely within CET ±3h., CET ±3hContractExecutive
Salary2,500 - 3,500 EUR per month
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Job Details
- Languages
- Near-native conversational fluency in German; Fluent English
- Experience
- 2+ years as EA, office manager or in operations
- Required Skills
- Bookkeeping
Requirements
- Have near-native conversational fluency in German.
- Be fluent in English.
- Have 2+ years of experience as an executive assistant, office manager or in operations.
- Be highly organised, reliable and discreet, and follow tasks through to completion.
- Be comfortable working with numbers and invoices.
- Use Claude or ChatGPT daily and be able to show where it saves time.
- Communicate clearly, quickly and with attention to tone and discretion.
- Be prepared to work full-time and exclusively as an independent contractor.
Responsibilities
- Collect, match and file receipts and invoices the same day.
- Prepare bookkeeping for each company and follow up on missing items.
- Get NDAs and contracts signed, versioned and stored.
- Maintain drive structures so team members can find documents quickly.
- Follow up open points with lawyers, tax advisors and partners until resolved.
- Complete short research tasks and provide a clear recommendation.
- Review email and WhatsApp daily, sorting, flagging and handling messages as appropriate.
- Book calls and meetings across multiple people and time zones.
- Plan travel, logistics and occasional personal bookings.
- Provide scheduling, travel and administrative support to the wider team.
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