Administration Officer
New
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TwoconnectStrata management
Workable workplace: remote; Workable locations: Metro Manila, Philippines, Mon - Fri: 9:00am – 6:00pm AEST/AEDT (adjustments will be made for daylight saving time)Full-TimeMiddle
Salary not disclosed
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Job Details
- Experience
- Minimum 3 years’ experience in an administration or similar support role is essential.
- Required Skills
- Microsoft Excel
Requirements
- Hold a degree in Business Administration or an equivalent qualification.
- Have a minimum of 3 years’ experience in an administration or similar support role.
- Bring advanced computer skills, including Microsoft Word, Outlook and Excel.
- Have basic accounting knowledge and the ability to understand routine financial reports.
- Demonstrate strong administrative, time-management and self-organisation skills, including managing competing priorities.
- Have strong attention to detail and produce accurate, high-quality work.
- Demonstrate professional relationship-building and communication skills with key stakeholders.
- Have excellent written and verbal communication skills, including strong grammar and professional correspondence.
- Demonstrate initiative and problem-solving skills, and be able to learn new systems and processes.
- Experience in the strata or real estate industry is highly regarded; legal background or relevant legal administration experience is desirable.
Responsibilities
- Manage the general information inbox, action enquiries or direct them to the appropriate person.
- Draft letters, correspondence and routine documentation using approved templates and procedures.
- Update internal systems and maintain accurate, current records.
- Follow up work orders, maintenance requests and quotation requests with suppliers and stakeholders.
- Coordinate maintenance and repairs, obtain quotations and assist with tendering services where required.
- Prepare documentation for Annual General Meetings and Committee Meetings, attend as required, and prepare meeting minutes.
- Assist with Essential Services and Occupational Health and Safety administration and compliance requirements.
- Maintain electronic databases and filing systems for correspondence, quotations and supporting records.
- Provide executive administrative support to the Managing Director as required.
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