Project Administrator (Engineering & Tender Support)
New
T
TwoconnectEngineering equipment
Workable workplace: remote; Workable locations: Metro Manila, Philippines, Mon - Fri: 7:00 AM – 4:00 PM PHT (adjustments will be made for daylight saving time)Full-TimeMiddle
Salary not disclosed
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Job Details
- Experience
- Minimum 3 years’ experience in project administration, tender support, estimating support, engineering administration, or a similar technical coordination role is essential.
- Required Skills
- Microsoft Excel
Requirements
- Hold a bachelor’s degree in Mechanical Engineering, Engineering Technology, Project Management, Business Administration, or a related discipline.
- Have at least 3 years’ experience in project administration, tender support, estimating support, engineering administration, or a similar technical coordination role.
- Be able to interpret structured tender documents, customer requirements, terms and conditions, and technical information.
- Be proficient in Microsoft 365, including Excel, Word, Teams, SharePoint, and Planner.
- Have strong document formatting, file management, naming, version-control, and data-quality skills.
- Demonstrate attention to detail and the ability to identify missing, inconsistent, or inaccurate information before submission.
- Be organised and able to manage concurrent tenders, projects, and customer deadlines.
- Be able to work remotely and independently, take ownership of tasks, and communicate early when support or clarification is needed.
- Have strong written and verbal communication skills and be able to coordinate with estimators, suppliers, operations teams, and other stakeholders.
- Experience supporting requests for quotation, tenders, proposals, equipment schedules, costing templates, or post-award documentation is highly regarded.
- Mechanical aptitude or experience with pumps, rotating equipment, mining, industrial, manufacturing, or engineering operations is highly regarded.
- Experience compiling manuals, data sheets, equipment schedules, spare-parts lists, or other customer-facing technical documentation is highly regarded.
Responsibilities
- Review requests for quotation and tender documents, and establish electronic folders, working files, registers, and administrative controls.
- Prepare equipment and costing sheets and ensure tender templates, reference information, and supporting documents are ready for estimator input.
- Review customer terms, conditions, and contract documents using approved processes, and flag departures for estimator or management review.
- Prepare recommended spare-parts lists for pumps and equipment using approved product information and internal guidance.
- Maintain tender and project files in SharePoint with consistent naming and version control.
- Support estimators with tender administration, submission requirements, schedules, and registers.
- Compile customer documentation after project award, including manuals, lubrication schedules, data sheets, pump curves, spare-parts information, and supplier records.
- Source current approved technical documentation from suppliers and internal libraries.
- Format, assemble, and quality-check project documentation against customer specifications, contract requirements, and submission dates.
- Manage Microsoft Planner package tasks, monitor due dates, communicate risks or missing information, and coordinate with relevant stakeholders.
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