Pre-Filing Paralegal Specialist
N
New Frontier Immigration LawImmigration law
Mexico, M-F 9am to 6pm Arizona TimeContract
Salary26,000 - 30,000 MXN per year
Apply NowOpens the employer's application page
Job Details
- Languages
- English/Spanish bilingual skills are highly preferred
- Required Skills
- HubSpot
Requirements
- Strong organization and time-management skills, including the ability to manage multiple priorities and a heavy caseload.
- Careful attention to accuracy when following processes and documenting case work.
- Comfort adapting to process changes, shifting priorities, and a fast-paced environment.
- Proficiency with case management systems, calendars, email, Teams, and spreadsheets.
- English/Spanish bilingual skills are highly preferred for client communication, interpretation, and document translation.
- Understand the distinction between administrative/legal support and providing legal advice.
- Prior experience in immigration legal support is a plus.
- Familiarity with family-based, humanitarian, consular, T Visa, U Visa, VAWA, AOS, or similar case types is a plus.
- Experience requesting or processing FOIAs, FBI background checks, police records, or court records is a plus.
- Experience with Filevine, HubSpot, Monday.com, Outlook, or Teams is advantageous.
Responsibilities
- Conduct onboarding calls, gather background information, and explain the onboarding process without providing legal advice.
- Communicate with clients about next steps and follow up on outstanding documents, questionnaires, signatures, photos, and records.
- Translate client documents and assist with Spanish/English interpretation during calls when needed.
- Open client matters in Filevine and review contracts, HubSpot information, intake notes, and prior communications.
- Collect, review, organize, rename, and upload client evidence.
- Request, track, and process government evidence, including FOIA and background requests.
- Prepare case notes, task updates, and next-step documentation in Filevine.
- Identify missing information, urgent issues, and questions requiring attorney or paralegal review.
- Coordinate with paralegals, attorneys, reception, sales, finance, and other departments.
- Support case handoffs to the paralegal team after onboarding and evidence collection are complete.
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