Fund Operations Senior Associate - Distributions
B
Belltower Fund GroupFund administration
This position is fully remote for anyone in the United States.Full-TimeSenior
Salary not disclosed
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Job Details
- Experience
- 2–5 years of relevant experience
- Required Skills
- Microsoft ExcelGoogle Sheets
Requirements
- Have 2–5 years of relevant experience in private equity, venture capital, private funds, fund administration, or investment operations.
- Bring experience supporting middle- or back-office operations for private investment funds.
- Have exposure to distributions, capital activity, treasury or payments, investor operations, or similar fund life-cycle activities.
- Have a working understanding of private fund structures and the operational relationship between funds, investors, portfolio investments, and fund administrators.
- Have experience with high-volume, detail-oriented operational processes where accuracy, controls, and deadlines are critical.
- Be able to review financial and operational data, identify inconsistencies, and investigate discrepancies.
- Have strong written and verbal communication skills, including communicating issues clearly and escalating appropriately.
- Have strong Excel or Google Sheets skills and comfort working with financial data and large data sets.
Responsibilities
- Review distribution requests and supporting documentation for accuracy, completeness, and operational readiness.
- Coordinate cash distribution and wire workflows, including preparing payment instructions, tracking approvals and payment status, and resolving failed or returned payments.
- Review investor and fund data, including ownership information, payment instructions, and distribution allocations, for completeness and consistency across systems.
- Investigate and resolve discrepancies, exceptions, and operational breaks, escalating material issues when appropriate.
- Maintain documentation and audit trails for distribution calculations, approvals, payments, and key decisions.
- Identify recurring operational issues and drive process improvements to increase speed, reduce manual work and errors, and strengthen controls.
- Contribute to standard operating procedures, controls, and documentation.
- Evaluate workflows and identify opportunities to use technology and AI to improve efficiency, scalability, and accuracy.
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