Virtual Sales Executive Assistant
New
V
VaVa Virtual AssistantsSales support
Remote; Must reside and be authorized to work in the United States., Schedule and coordinate sales calls across time zones.ContractExecutive
Salary not disclosed
Apply NowOpens the employer's application page
Job Details
- Experience
- At least 3 years of demonstrated experience in sales, sales support, or sales operations. At least 1 year of experience working full-time in a virtual or remote capacity.
- Required Skills
- SalesforceMicrosoft ExcelMicrosoft OfficeHubSpotGoogle SheetsGoogle WorkspaceSlack
Requirements
- Have at least 3 years of demonstrated experience in sales, sales support, or sales operations.
- Have direct experience working with a sales leader, founder, or sales team.
- Have at least 1 year of experience working full-time in a virtual or remote capacity.
- Be available at least 20 hours per week.
- Be proficient in Google Workspace and Microsoft Office, with daily use of Slack and Zoom.
- Be proficient in Excel and Google Sheets, including importing, exporting, cleaning, and analyzing prospect data.
- Have experience with at least one CRM, such as Salesforce, HubSpot, HoneyBook, or Dubsado.
- Have experience with an email or outreach platform, a scheduling tool, a project management tool, and a prospecting tool.
- Have demonstrated experience with LinkedIn and cold email outreach, including personalization and follow-up cadence.
- Have demonstrated experience preparing proposals, RFPs, sales agreements, and pitch decks.
- Have AI literacy for prospect research, outreach drafting, and follow-up, including understanding what data must not be entered into AI tools.
- Candidates without a degree should hold at least one relevant sales or professional certification, such as HubSpot Sales Software, Salesforce Certified Associate, CAP, or Microsoft Office Specialist.
Responsibilities
- Manage the client's sales inbox by prioritizing prospect replies, drafting responses, and ensuring inquiries receive follow-up.
- Carry out LinkedIn and cold email outreach, personalize messages, track responses, and maintain follow-up cadences and automations.
- Build prospect lists using prospecting tools and AI-assisted lead generation workflows; clean, deduplicate, enrich, and verify data.
- Maintain CRM records and prospect spreadsheets, including contact details, notes, pipeline stages, follow-up tasks, and data transfers between tools.
- Qualify prospects against the client's ideal customer profile and route qualified prospects to the client or sales team.
- Prepare and follow up on proposals, RFPs, sales agreements, pitch decks, and sales collateral.
- Coordinate sales calls, prepare prospect research briefs, log notes, and send follow-ups.
- Deliver pipeline updates covering prospect stages, response rates, stalled deals, and client-defined performance metrics.
- Support networking, podcast and speaking bookings, partner outreach, and referral follow-up; hand off new customers to onboarding.
- Follow outreach compliance requirements, protect confidential data, and communicate status, deadlines, and obstacles.
View Full Description & ApplyYou'll be redirected to the employer's site
