Executive Assistant
C
CoconutExecutive support
Workable locations: Philippines, 7 AM–11 AM PacificPart-Time
Salary650 - 750 USD per year
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Job Details
- Languages
- English proficiency rating
- Required Skills
- SharePointPowerPointCanva
Requirements
- Have strong Outlook and calendar management experience.
- Be able to proactively manage scheduling, travel logistics, and executive priorities.
- Communicate with a polished, professional tone when working with executives and clients.
- Be highly organized, detail-oriented, and proactive.
- Be confident following up respectfully and prioritizing tasks.
- Handle confidential information with discretion.
- Experience supporting executives or serving executive-level clients in a high-touch environment is a plus.
- Marketing support experience, especially with MailChimp, is a plus.
- Familiarity with Wix, Canva, and PowerPoint is a plus.
- Be available 20 hours per week during 7 AM–11 AM Pacific.
Responsibilities
- Manage the client's inbox and triage high-volume email.
- Own calendar management and scheduling.
- Coordinate meeting bookings with internal and external stakeholders across busy schedules.
- Follow up on unread emails, pending deliverables, and outstanding action items.
- Prepare priority lists and brief the client on urgent items, upcoming meetings, and preparation needs.
- Flag commitments 1–2 weeks ahead.
- Support in-person meeting logistics, including room bookings, catering, and expense reports.
- Build travel buffers around in-person appointments and ensure consultants handle travel arrangements.
- Provide light marketing or administrative support if capacity allows.
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