Part-Time Team Operations Manager

New

UpwaveAdTech measurement

Location: Remote although based in Lamorinda / Walnut Creek / Concord, CA, Flexible within standard Pacific Time business hoursPart-TimeManager

Salary30 - 42 USD per hour

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Job Details

Experience: 5+ years of experience in administrative support, executive assistance, office management, event coordination, operations, or a related role.
Required Skills: Project ManagementGoogle Workspace

Have 5+ years of experience in administrative support, executive assistance, office management, event coordination, operations, or a related role.
Have exceptional organizational and project management skills.
Demonstrate strong attention to detail and the ability to manage multiple priorities simultaneously.
Have excellent written and verbal communication skills.
Be able to work independently and proactively identify solutions.
Bring a strong customer service mindset and professional demeanor.
Be proficient with Google Workspace, including Gmail, Calendar, Docs, Sheets, and Slides.
Have experience coordinating travel, events, or executive support; this experience is preferred.
Be able to handle confidential information with discretion.
Work 10–20 hours per week on a flexible schedule within standard Pacific Time business hours.
Provide occasional in-person support for local interviews, leadership gatherings, co-working days, and company events in the Lamorinda, Walnut Creek, and Concord areas.

Coordinate meetings, scheduling, logistics, and materials across multiple stakeholders.
Prepare executive travel itineraries, including flights, hotels, ground transportation, meeting schedules, and dining reservations.
Coordinate onsite candidate interviews in the Lamorinda, Walnut Creek, and Concord areas.
Plan and support quarterly offsites, local co-working days, leadership gatherings, and regional team events.
Research and coordinate event venues, accommodations, transportation, catering, activities, vendors, and attendees.
Track event budgets and expenses, collect receipts, and assist with expense reconciliation and invoice management.
Research and coordinate travel and conference plans for executives and team members.
Maintain organizational documents, templates, and resource materials; support onboarding and operational projects.
Manage swag store vendor relationships and gift card distribution for recognition programs, events, and company initiatives.

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