Business Assistant (Family Office)

New

Location: Ukraine Workplace: RemoteFull-TimeMiddle

Salary not disclosed

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Job Details

Languages: English - B1+: confident enough to participate in meetings and analyze business information.
Experience: 3+ years of experience in a similar role, including Business Assistant, Executive Assistant, Project Coordinator, Business Analyst, or related positions.
Required Skills: FigmaProject CoordinationMicrosoft Office

Have 3+ years of experience in a similar role, such as Business Assistant, Executive Assistant, Project Coordinator, or Business Analyst.
Have experience working in a large company, startup, international company, or US-based startup.
Have strong organizational and project coordination skills.
Have advanced proficiency with Microsoft Office, AI tools, GPT, and Figma.
Have practical experience using AI to solve everyday business tasks.
Have English proficiency at B1+ level, sufficient to participate in meetings and analyze business information.
Be able to work independently and take ownership without constant supervision.
Be able to find non-standard solutions and go beyond the initial task.
Be available to work five days per week; weekend schedules of Friday–Saturday or Sunday–Monday, or a standard Monday–Friday schedule, may be considered.

Manage the Founder’s business and personal schedule.
Coordinate meetings, calls, appointments, and business trips.
Resolve unexpected and non-standard situations.
Coordinate projects, support resource planning, and track tasks, deadlines, and deliverables.
Monitor project progress, follow up with stakeholders, and identify potential delays or issues.
Research complex problems using multiple sources and provide concise, actionable insights.
Analyze information to support business and strategic decision-making.
Prioritize parallel requests and ensure timely execution of the Founder’s priorities.
Use Microsoft Office, Teams, Figma, GPT, and other digital tools, including AI tools to improve efficiency and automate routine tasks.
Organize travel and tourist itineraries for the CEO, researching destinations, hotels, activities, and travel options.

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