Production Project Coordinator
New
J
JobgetherProduction operations
Full-time remote position for candidates based in India., Willingness to work US business hours as required by the role.Full-TimeJunior
Salary not disclosed
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Job Details
- Experience
- At least 2 years of hands-on experience in order management, production coordination, purchasing, or a comparable operational role.
- Required Skills
- Process improvement
Requirements
- At least 2 years of hands-on experience in order management, production coordination, purchasing, or a comparable operational role.
- Ability to manage dozens of simultaneous orders across multiple vendors while maintaining visibility into status and next steps.
- Strong attention to detail in identifying quantity or pricing errors, missing documentation, and inconsistencies between purchase orders and vendor proformas.
- A strong ownership mindset and commitment to accurate documentation, follow-up, and timely escalation.
- Urgency, responsiveness, and persistence in obtaining outstanding information and preventing orders from becoming idle.
- Sound judgment to prioritize competing deadlines, resolve routine issues independently, and escalate complex matters.
- Ability to work proactively and independently, meet commitments, and maintain accountability without constant supervision.
- Comfort using AI tools in day-to-day work and interest in applying technology to improve productivity and identify errors.
- Strong written communication skills for clear, professional communication with vendors and internal stakeholders.
- Ability to learn new software and systems quickly.
- Willingness to work US business hours as required by the role.
- Finance or Accounts Payable experience, including invoice matching, vendor payments, or account reconciliation, is an advantage.
- Experience with manufacturers, especially overseas or multi-vendor production environments, is a plus.
- Familiarity with shipping methods, freight processes, and tracking logistics is desirable.
Responsibilities
- Process approved orders promptly in the order management system and keep open-order information current.
- Submit orders to manufacturers and vendors after verifying specifications, quantities, pricing, and ship dates.
- Monitor open orders, identify delays and risks, and escalate issues to internal stakeholders.
- Prepare and distribute daily production status reports highlighting on-track, delayed, and urgent orders.
- Maintain order documentation, including purchase orders, proformas, invoices, shipping updates, tracking information, and shipping methods.
- Review vendor invoices against purchase orders and proformas, coordinating with Finance on accuracy and timely payment.
- Serve as the day-to-day vendor contact for order questions, changes, updates, and follow-ups.
- Use AI tools to summarize order status, identify document discrepancies, and draft vendor communications.
- Identify recurring operational issues and recommend process improvements.
- Maintain next steps for outstanding and at-risk orders and keep assigned orders progressing.
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