Project Administrator HVAC Field Operations
New
B
BudderflyEnergy Management
United StatesFull-TimeMiddle
Salary28.85 - 33.65 USD per hour
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Job Details
- Experience
- 2+ years
- Required Skills
- SharePointProject CoordinationMicrosoft ExcelStakeholder managementData entry
Requirements
- 2+ years of proven work experience as a Project Coordinator, Project Administrator, or similar role.
- Strong organizational skills, including the ability to multitask and manage time effectively.
- Strong client-facing, communication, and teamwork skills.
- Proficiency with computers and business software for a variety of administrative and project-related tasks.
- Exceptional verbal, written, and presentation skills.
- Competency in Microsoft applications, including Word and Excel.
- Bachelor’s degree preferred, but not required.
Responsibilities
- Assist with the creation and assignment of project work orders (WOs) for contractors and internal teams.
- Update and upload data provided by contractors or internal teams into internal project tracking systems.
- Support the HVAC Field Operations Team, internal teams, and contractors with administrative tasks, including requesting customer as-builts, permits, equipment manuals, and other required project documentation.
- Maintain forecasting and reporting spreadsheets.
- Coordinate project schedules, coordinating meetings, documenting discussion points, and distributing minutes or follow-up items.
- Support communication between the HVAC Field Operations Team, contractors, customers, and other internal stakeholders.
- Manage internal team SharePoint folders and update documentation as needed.
- Collaborate with Fulfillment to track equipment orders and assist with material warranty claims and equipment RMAs.
- Support Accounts Payable (AP) with determining appropriate invoice routing.
- Coordinate project closeout and activities with the HVAC Field Operations Team and other internal teams.
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