Events Admin Coordinator

Your Startup OperationsOperational Services

LATAMFull-TimeMiddle

Salary not disclosed

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Job Details

Languages: Fluent spoken and written English
Experience: 2+ years
Required Skills: Project ManagementStakeholder managementBudget managementGoogle Workspace

2+ years of experience in event coordination, logistics, operations, hospitality, project coordination, or a similar role.
Experience coordinating vendors, venues, clients, partners, or other external stakeholders.
Fluent spoken and written English.
Excellent organization, communication, and follow-up skills.
Strong attention to detail and ability to manage multiple deadlines.
Comfortable working independently in a fast-paced remote environment.
Proficiency with Google Workspace and confidence learning new technology and event management tools.
Experience with trackers, timelines, budgets, reporting, or operational documentation.
Reliable primary and backup internet connections.

Coordinate event logistics from planning through execution and post-event follow-up.
Research and coordinate venues, vendors, catering, transportation, accommodations, and other event needs.
Build and maintain event timelines, checklists, run-of-show documents, and logistics trackers.
Communicate with clients, vendors, venues, partners, and other stakeholders to keep everyone aligned.
Track quotes, contracts, invoices, deadlines, deliverables, and event expenses.
Coordinate attendee lists, registrations, schedules, event materials, and other operational details.
Proactively follow up on outstanding items and flag potential issues before they impact an event.
Troubleshoot last-minute logistical challenges calmly and efficiently.
Support sponsorship and partnership coordination when needed.
Assist with post-event follow-up, reporting, documentation, and process improvements.

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