Project Coordinator and Manager
New
J
JobgetherLife Sciences
India, Collaboration across North America, Europe, and AsiaFull-TimeMiddle
Salary not disclosed
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Job Details
- Languages
- Excellent written and verbal English communication skills
- Experience
- 3+ years
- Required Skills
- Project ManagementSharePointProject CoordinationMicrosoft OfficeRisk Management
Requirements
- 3+ years of experience in project coordination and project management, preferably within the life sciences, pharmaceutical, biotechnology, or medical device sectors.
- Experience managing projects involving the implementation of computer systems or software within organizations regulated by health authorities such as the FDA, EMA, or MHRA.
- Demonstrated experience managing project tasks performed by clients and coordinating activities across remote and distributed teams.
- Bachelor’s or Associate’s degree (BS or AS).
- Strong proficiency in Microsoft Office applications, particularly Word, PowerPoint, Excel, and Outlook.
- Proficiency with SharePoint and project-related collaboration or information management systems.
- Excellent organizational skills, strong attention to detail, and a proactive approach to identifying and addressing project issues.
- Excellent written and verbal English communication skills, with the ability to collaborate effectively with internal and external stakeholders.
- Ability to work independently, prioritize multiple tasks, manage deadlines, and remain self-motivated in a remote environment.
- Strong client-service mindset and commitment to achieving high levels of client satisfaction.
- Ability to collaborate effectively with virtual teams across the US, Europe, and Asia.
- Willingness and ability to learn and apply new technologies and tools as project requirements evolve.
Responsibilities
- Collaborate with clients and project teams to develop and maintain detailed project schedules, timelines, and action plans.
- Schedule and facilitate project meetings, prepare agendas and supporting materials, and publish accurate meeting minutes.
- Communicate regularly with team members to track action items, follow up on deliverables, and support timely project completion.
- Monitor project progress, identify potential risks or delays, and escalate issues appropriately to help prevent timeline slippage.
- Prepare and maintain key project documentation, including project charters, change requests, lessons learned, closure reports, and status reports.
- Consolidate inputs from project teams into presentations, periodic reports, metrics, training materials, and other client deliverables.
- Manage SharePoint sites and other project-related systems, ensuring information remains organized, accessible, and up to date.
- Monitor project mailboxes, organize communications, and maintain appropriate project records and archives.
- Support clients with routine project activities and contribute to additional project management responsibilities as required.
- Identify opportunities to improve project processes, tools, and ways of working while maintaining high standards of quality and client service.
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