Chief of Staff
V
VaVa Virtual AssistantsExecutive Support
United StatesContractSenior
Salary not disclosed
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Job Details
- Experience
- At least 7 years of demonstrated experience in a senior operational, strategic, or executive-level support role; at least 3 years of experience working full-time in a virtual or remote capacity.
- Required Skills
- Project ManagementMicrosoft OfficeGoogle WorkspaceSlackNotionCRM
Requirements
- At least 7 years of demonstrated experience in a senior operational, strategic, or executive-level support role.
- At least 3 years of experience working full-time in a virtual or remote capacity.
- Available at least 20 hours per week.
- Proficiency in Google Workspace and Microsoft Office, including creating executive-level presentations and briefings.
- Expertise in using Slack and Zoom for senior-level leadership communication.
- Ability to quickly adapt to any client-specific CRM or project management tool without formal onboarding.
- Experience managing large-scale travel and event logistics as a project lead.
- Familiarity with strategic planning and visual thinking tools such as Notion, Lucidchart, or Loom.
- General AI literacy to improve executive output and decision-making support.
- Strong ability to manage sensitive information with discretion.
Responsibilities
- Serve as a trusted strategic partner to the founder or executive, thinking alongside them on decisions, priorities, and organizational direction.
- Filter and manage what reaches the executive's attention, distinguishing between what requires their judgment and what can be handled or delegated.
- Translate the executive's vision and priorities into clear direction for their team, ensuring organizational alignment.
- Prepare the executive for high-stakes meetings, presentations, board conversations, and external engagements.
- Oversee and synthesize reporting from across the business to provide an accurate picture of operations and goal progress.
- Act as a senior liaison between the executive and internal/external stakeholders, representing their interests with accuracy and discretion.
- Identify strategic gaps and organizational misalignments, providing the executive with context and recommended paths forward.
- Manage sensitive information regarding personnel, financials, and legal matters with an unwavering commitment to confidentiality.
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