Billing, Invoicing & Field Payroll Coordinator
New
O
Outsource AccessField Services
United StatesFull-TimeMiddle
SalaryPerformance Incentives, 13th Month Pay, Overtime Pay, and Night Differential.
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Job Details
- Required Skills
- Microsoft ExcelAccountingBookkeepingGoogle Sheets
Requirements
- Background in accounting support, bookkeeping, or billing, ideally in field services.
- Instinct for catching hidden errors in time entries, rates, and site logs.
- Comfortable making direct follow-up calls and sending crisp messages to field staff, technicians, and project managers to enforce deadlines.
- Advanced proficiency in Microsoft Excel and Google Sheets, including formulas, VLOOKUP/XLOOKUP, and Pivot Tables.
- Ability to adapt to cloud-based timekeeping platforms, ERP systems, and QuickBooks Online.
- Operate from a private, quiet, and secure dedicated workspace.
- Access to a high-performance computer setup, dual monitors, high-speed fiber internet, and reliable power backups.
Responsibilities
- Audit daily timecards for ~25 field inspectors and engineers, proactively following up to ensure same-day compliance and mathematically sound submissions.
- Translate raw field time, site notes, overtime, and reimbursable expenses into precise billable service lines and project job codes.
- Assemble complete draft invoice packages backed by clean time entries and expense documentation.
- Resolve contract threshold discrepancies before final sign-off.
- Compile fully audited, finalized timesheet summaries aligned with base pay, overtime, and field allowance policies.
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