Executive Assistant (Marketing Org)

Inactive

HubSpotSoftware, Marketing

Remote - USAFull-TimeMiddle

This job is no longer active. We keep the page for reference, but the employer may not accept new applications.

Salary79,900 - 119,900 USD per year

Job closed

Job Details

3+ years of experience as an Executive Assistant, senior administrative support, or equivalent coordination experience.
Direct experience supporting VP, SVP, or C-suite-level leaders in a fast-paced organization.
Proven experience supporting multiple senior leaders (ideally 3-4+ VP-level executives) simultaneously.
Demonstrated success managing high-volume calendars, frequent travel, and complex scheduling needs.
Experience coordinating leadership meetings, offsites, and virtual or in-person programs.
Experience processing expenses, purchase orders, and vendor payments.
Exceptional written and verbal communication skills.
Proficiency in Google Workspace.
Ability to work independently and operate effectively with minimal direction.
Comfort with ambiguity and adaptability to shifting priorities.
Flexibility to support occasional needs outside of core business hours.
Ability to travel periodically for in-person team events and offsites.

Manage complex, high-volume calendars, travel, and incoming and outgoing meeting requests for 3–4+ Marketing Vice Presidents.
Proactively prioritize requests, resolve scheduling conflicts, protect executive focus time, and ensure leaders are prepared for internal and external engagements.
Partner with the Chief of Staff and other Marketing Executive Assistants to coordinate coverage and share best practices.
Execute All Team meetings, AMAs, leadership meetings, planning sessions, and team offsites, including logistics and agenda ownership.
Process expense reports, manage purchase orders, and support administrative financial workflows.
Handle sensitive information and executive communications with discretion and professionalism.

Job closed