Operations Associate
New
O
Outcapped GmbHOperations Agency
Work from anywhere with 3–4 hours overlap with CEST (9 AM to 6 PM) and 3–4 hours overlap with Pacific time three days per week., 3–4 hours overlap with CEST (9 AM to 6 PM) and 3–4 hours overlap with Pacific time three days per week.Full-TimeMiddle
Salary40,000 - 80,000 EUR per year
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Job Details
- Languages
- English
- Experience
- 1–3 years
- Required Skills
- BookkeepingGoogle WorkspaceSlackNotion
Requirements
- 1–3 years of experience in operations, administration, or a similar role.
- Demonstrated experience in at least 1–2 operational areas such as tooling, finance, documentation, or administration.
- Strong attention to detail and organizational capabilities.
- Clear written and verbal English communication skills.
- Proficiency with or the ability to quickly learn tools such as Notion, Google Workspace, and Slack.
- Reliability and a proactive approach to completing assigned tasks.
- Nice-to-have: Previous exposure to startup or fast-paced environments.
- Nice-to-have: Familiarity with no-code tools like Airtable, Zapier, or Make.
- Nice-to-have: Interest in AI tools or automation workflows.
Responsibilities
- Maintain data hygiene across tools like Notion, Airtable, and Google Workspace through system audits and permissions reviews.
- Assist with researching, configuring, and testing new tools and workflows.
- Update and maintain internal documentation, SOPs, and guides.
- Manage light bookkeeping tasks including expense tracking, invoice processing, and reconciliations.
- Support compliance processes by gathering information for filings and vendor coordination.
- Perform web and content upkeep, including updating pages and uploading blog posts.
- Handle ad hoc administrative and QA tasks to ensure workflow consistency.
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