Senior Executive Assistant / Personal Assistant
New
D
DTIDInternational Development
United Kingdom. Japan. Kenya. Burundi. United States. Hong Kong, Hong Kong, Hong KongPart-TimeSenior
Salary not disclosed
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Job Details
- Languages
- English
- Required Skills
- Project ManagementMicrosoft ExcelPowerPoint
Requirements
- Excellent written and spoken English.
- Excellent organisational and time-management skills.
- Strong attention to detail and accuracy.
- Ability to manage multiple priorities and competing deadlines.
- Excellent professional communication and interpersonal skills.
- Ability to work independently and take initiative.
- Strong judgement and discretion when handling confidential or sensitive information.
- Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
- Experience with online meeting and collaboration platforms such as Microsoft Teams or Zoom.
- Bachelor's degree or equivalent in Business Administration, Management, or a related field (or equivalent practical experience).
- Ability to work effectively in a remote and internationally distributed environment.
Responsibilities
- Manage external and internal correspondence on behalf of the Director-General or assigned senior leader.
- Coordinate and schedule senior-level meetings, appointments, and engagements.
- Maintain and manage executive calendars and meeting schedules.
- Prepare meeting materials, agendas, briefing notes, and supporting documentation.
- Track actions and follow-up items arising from executive meetings.
- Support the implementation and improvement of administrative systems, procedures, and processes.
- Assist with the coordination of conferences, workshops, meetings, and organizational events.
- Maintain accurate records and handle confidential or sensitive information appropriately.
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