Executive Assistant
New
F
Faeth TherapeuticsOncology Biotech
Remote (US), multiple time zonesFull-TimeMiddle
Salary$110,000 - $125,000
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Job Details
- Experience
- 3+ years
- Required Skills
- Google WorkspaceSlack
Requirements
- 3+ years of experience as an Executive Assistant, preferably in biotech, pharma, or life sciences.
- Experience supporting multiple executives simultaneously.
- Exceptional organizational skills and attention to detail.
- Ability to manage competing priorities with poise in a fast-paced, evolving environment.
- Strong written and verbal communication skills.
- Proficiency with Google Workspace, Slack, and calendar/travel coordination tools.
- Discretion with confidential scientific, clinical, and business information.
- Comfortable working independently in a fully remote environment.
- Ability to travel occasionally for conferences, offsites, and team meetups.
Responsibilities
- Manage complex, dynamic calendars across multiple time zones, prioritizing meetings and resolving conflicts.
- Schedule internal and external meetings, scientific advisory boards, KOL meetings, and investor/partner calls.
- Serve as a primary point of contact and gatekeeper for leadership, vetting requests and managing communications.
- Coordinate end-to-end domestic and international travel, including flights, accommodations, and visas.
- Own logistics for conferences like ASCO and AACR, including registration, deadlines, and booth/speaking schedules.
- Plan and execute team offsites, including venue selection, vendor management, and group travel.
- Provide administrative support to clinical teams, maintaining shared documents, SOPs, and tracking contracts.
- Handle confidential clinical, scientific, and personnel information with discretion.
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