Participant Marketing Coordinator
New
J
JobgetherClinical Research
Fully remote opportunity within the United States.Full-TimeMiddle
Salary68,000 - 78,000 USD per year
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Job Details
- Experience
- 2–5 years
- Required Skills
- Project ManagementBudget management
Requirements
- Bachelor’s degree in Marketing, Business Administration, Healthcare Administration, Communications, Clinical Research, or a related discipline is preferred.
- 2–5 years of experience in project coordination, marketing operations, clinical research, healthcare administration, or a closely related field.
- Experience with clinical study start-up, participant recruitment, sponsor-funded budgets, or vendor management is strongly preferred.
- Strong project management and organizational skills, with the ability to coordinate multiple concurrent study launches and competing deadlines.
- Experience managing budgets, tracking expenditures, forecasting costs, processing invoices, and coordinating financial documentation.
- Strong written and verbal communication skills, with the ability to collaborate effectively across clinical operations, regulatory, finance, business development, sponsors, CROs, and external partners.
- Excellent attention to detail and the ability to maintain accurate documentation, approval records, timelines, and reporting.
- Ability to identify operational risks, proactively resolve issues, and keep complex projects moving forward.
- Comfortable working independently in a remote environment while maintaining strong relationships with distributed teams and external stakeholders.
- A working understanding of clinical research, participant recruitment, regulatory submissions, and marketing compliance is advantageous.
Responsibilities
- Coordinate participant recruitment start-up activities for assigned clinical trials, managing timelines, milestones, launch readiness, documentation, and cross-functional communication.
- Develop and maintain recruitment project plans, proactively identifying risks, resolving delays, and ensuring marketing deliverables are completed before study activation.
- Manage sponsor-funded recruitment budgets, including budget development, expenditure tracking, forecasting, purchase requests, purchase orders, invoices, reconciliations, and supplemental funding requests.
- Monitor recruitment performance and prepare budget analyses, business justifications, and reporting for leadership and external stakeholders.
- Serve as an operational point of contact for sponsors and CROs, coordinating recruitment strategies, materials, approvals, status updates, and budget communications.
- Prepare and coordinate participant-facing recruitment materials for regulatory and sponsor review, maintaining approval records, version control, amendments, and expiration dates.
- Manage external vendors including creative agencies, digital advertising providers, print suppliers, translation services, promotional vendors, and community outreach partners.
- Maintain reporting on study launch timelines, campaign status, budget utilization, funding requests, vendor performance, approvals, marketing ROI, and operational metrics.
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