Executive Assistant to the CEO
New
B
BosunAI Biotechnology
CA, US, West Coast hours preferredFull-TimeSenior
Salary125,000 - 150,000 USD per year
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Job Details
- Experience
- Five or more years
- Required Skills
- Project ManagementGoogle WorkspaceSlack
Requirements
- 5+ years of experience supporting a senior executive, founder, or high-profile principal in a demanding setting.
- Proven experience supporting or coordinating business operations (finance, people ops, legal, or communications).
- Experience in an early-stage or startup environment with high adaptability.
- Expert proficiency in Google Workspace (Docs, Sheets, Slides, Gmail, Calendar).
- Fluent in Mac environment; Microsoft Office is not a substitute.
- Proficiency with Slack as a primary communication tool.
- Experience working within an applicant tracking system (Ashby preferred).
- Experience with expense and bill pay platforms (Ramp preferred).
- Demonstrated ability to produce professionally formatted documents with complex layouts.
- Strong attention to detail, proactive problem-solving, and ability to work independently in a remote setting.
- Excellent written and verbal communication skills.
- Strong judgment and the ability to maintain absolute discretion.
Responsibilities
- Act as a primary extension of the CEO for both professional and personal needs, protecting their time and priorities.
- Manage complex calendars, heavy scheduling across time zones, and email/Slack communications with high discretion.
- Draft and edit presentations, memos, and reports, including investor and business development slides.
- Coordinate end-to-end board meetings, leadership offsites, and travel logistics.
- Own operational workflows including invoice processing, bill pay via Ramp, and vendor management.
- Administer contracts including NDAs and statements of work, maintaining audit-ready records.
- Support people operations, including managing the recruiting pipeline in Ashby, onboarding/offboarding, and internal communications.
- Maintain the company website, social media presence, and external PR/investor communication logistics.
- Drive process improvement by building efficient systems for repetitive tasks.
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