Construction Administrative Assistant
H
Hire OverseasConstruction and Property Services
Mexico City, Mexico City, Mexico. Argentina. Peru. Colombia. Nicaragua. Costa Rica, Monday through Friday, US Central Time business hours; occasional Saturdays may be requiredFull-TimeMiddle
Salary not disclosed
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Job Details
- Languages
- English and Spanish
- Required Skills
- Google WorkspaceData entry
Requirements
- Full professional fluency in both English and Spanish, written and spoken.
- Proven experience as an Administrative Assistant, preferably in construction or property management.
- Experience supporting dispatch or coordination workflows.
- Proficiency in Google Workspace (Gmail, Docs, Sheets, Calendar, and Chat).
- Highly organized with strong attention to detail.
- Ability to manage multiple priorities simultaneously.
- Self-starter capable of working independently in a remote environment.
- Availability Monday through Friday, US Central Time business hours with flexibility for occasional Saturdays.
- Reliable high-speed internet connection and a private, quiet workspace for video conferencing.
- Experience with Microsoft Office 365 (Word, Excel, OneDrive) (Nice to have).
- Experience with construction management tools like JobTread or CompanyCam (Nice to have).
Responsibilities
- Prepare and manage construction-related documents including change orders, purchase orders, and service agreements.
- Maintain accurate project logs, records, and filing systems.
- Track project-related financial documentation and assist with invoicing and bookkeeping.
- Serve as a primary point of contact for vendors and subcontractors in English and Spanish.
- Solicit quotes, process bids, and track vendor commitments.
- Maintain professional communication with clients, provide updates, and address concerns in English and Spanish.
- Handle data entry, scheduling, calendar management, and office supply ordering.
- Assist with dispatching and coordination for property management-related workflows.
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