Associate Chief of Staff
Remote-first role with flexibility, with a strong preference for candidates based on the West Coast, ideally in Southern California, West Coast hoursFull-TimeMiddle
Salary80,000 - 100,000 USD per year
Apply NowOpens the employer's application page
Job Details
- Experience
- 4–8+ years
- Required Skills
- Project ManagementGoogle WorkspaceSlackNotion
Requirements
- 4–8+ years of experience in executive support, executive operations, founder support, project management, operations, or a similar high-leverage role
- Experience supporting senior executives, founders, or fast-moving leaders in high-growth environments
- Demonstrated ability to use AI agents and LLMs to independently plan, execute, and iterate on complex workflows
- Exceptional organization, prioritization, time management, and follow-through
- Strong written and verbal communication skills, with the ability to draft polished, thoughtful, and context-aware communications
- High discretion, professionalism, judgment, and emotional intelligence
- A strong bias toward action, ownership, and closing loops
- Curiosity, adaptability, and eagerness to continuously learn, experiment, and optimize
- Comfort operating in ambiguity, change, and speed
Responsibilities
- Own and continuously optimize the operating rhythm of the co-founders, including calendars, inboxes, meeting preparation, travel, communications, and priority management
- Ensure Pelin and Jeff are fully prepared for high-stakes meetings with agendas, materials, context, desired outcomes, and follow-up plans
- Use AI tools, LLMs, agentic workflows, and automations to plan, draft, synthesize, organize, and accelerate execution
- Build and continuously improve AI-enabled systems that multiply executive and organizational productivity
- Track key meetings, decisions, action items, owners, deadlines, and next steps to ensure momentum and accountability
- Support the cadence of leadership meetings, company rocks, strategic initiatives, board preparation, investor follow-ups, hiring priorities, partnerships, and other founder-led projects
- Support cross-functional projects led by Pelin and Jeff from planning through execution
- Coordinate seamless business and occasional personal travel, including flights, accommodations, itineraries, and related logistics
View Full Description & ApplyYou'll be redirected to the employer's site
