Executive Assistant
Philippines, US work hoursFull-TimeMiddle
Salary636,000 - 966,000 PHP per year
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Job Details
- Languages
- English (at least B2 level)
- Experience
- 3 years
- Required Skills
- MS OfficeReportingData entryCRM
Requirements
- Minimum of 3 years of experience as an Executive Assistant to C-levels (CEO, COO etc)
- Bachelor's degree or any certificate course
- Excellent phone, email, and instant messaging communication skills
- Excellent English communication skills, both written and verbal (at least B2 level)
- Solid organizational & time management skills
- Tech savvy & familiar with current technologies, like desktop sharing, cloud services, and VoIP
- Experience with word-processing software and spreadsheets (e.g., MS Office)
- Knowledge of online calendars and scheduling (e.g., Google Calendar)
- Proactive attitude & willingness to be trained
- Able to work on a graveyard shift
Responsibilities
- Create and send statements or invoices, track payments, and record company expenses.
- Gather data on trends, industry best practices, and other publicly available information and prepare reports.
- Store and organize documents and files.
- Data Entry: prepare lead lists or meeting minutes, transcribe audio recordings, prepare payroll information, and organize research notes.
- Research products, purchase goods & secure samples.
- Store, update & collect information for marketing and sales campaigns through a CRM system.
- Monitor projects, conduct internal communication & organize company data.
- Coordinate team calendars, prevent scheduling conflicts & ensure clients are on time.
- Prepare itineraries, book hotels, rental cars, etc.
- Reply to emails, follow up on correspondence, organize inbox, and notify clients about important emails.
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