Project Coordinator & Billing Specialist
U
Unlimited TechnologySecurity Systems Integration
Location: RemoteFull-TimeMiddle
Salary55,000 - 65,000 USD per year
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Job Details
- Experience
- 2+ years
- Required Skills
- Microsoft Excel
Requirements
- 2+ years of experience in construction, project-based, or contract billing (or similar industry)
- Working knowledge of AIA billing
- Working knowledge of Schedule of Values (SOV)
- Working knowledge of lien waivers and certificates of insurance (COIs)
- Experience with ERP systems such as Sedona, WeSuite, Sage, Viewpoint, Deltek, or similar platforms
- Intermediate Microsoft Excel skills, including reconciliations, formulas, and data management
- Experience with customer billing portals
- Exposure to federal government billing is a plus
Responsibilities
- Processing newly awarded jobs through WeSuite into Sedona, ensuring accurate and complete job setup.
- Reviewing and confirming that billing line items are correctly established and aligned with contract terms.
- Verifying that job costings transfer accurately between systems and resolving any discrepancies.
- Creating and organizing job document folders in accordance with company standards.
- Assigning Project Managers (PMs) to jobs and ensuring all required documentation and internal handoffs are completed.
- Review contracts, proposals, and supporting documentation to ensure accurate order entry and alignment with billing terms.
- Prepare and issue invoices, including AIA billing and schedule of values, ensuring accuracy, completeness, and timeliness.
- Partner with Sales, Project Managers, and Collections to resolve discrepancies that may delay invoicing or payment.
- Manage billing through customer portals, ensuring all requirements are met and invoices are approved for payment.
- Collaborate with operations, procurement, accounting, and service teams to support project execution and billing needs.
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