Assistant to Vicepresident
Inactive
United States, cross-time-zone calendarFull-TimeMiddle
This job is no longer active. We keep the page for reference, but the employer may not accept new applications.
Salary14,400 USD per year
Job Details
- Experience
- 3+ years of experience
- Required Skills
- Written communicationVerbal communicationCRMHubSpotQuickBooksCanva
Requirements
- 3+ years of experience supporting C-level or high-profile executives in fast-paced environments.
- Demonstrated excellence in complex calendar operations, high-stakes communications, and global travel.
- Exceptional written and verbal communication; ability to write clearly, concisely, and in an executive voice.
- Strong business judgment, discretion, and professionalism with VIP stakeholders.
- Demonstrated ability to anticipate needs, solve problems quickly, and operate with minimal guidance.
- High proficiency with productivity, CRM, finance, and automation tools; eager to learn and implement new systems.
- Experience coordinating across multiple businesses, media projects, and external partners.
- Availability for time-sensitive requests; ability to support across time zones.
- Meticulous attention to detail, organization, and follow-through; zero-defect mindset.
- Ability to manage multiple priorities and deadlines while maintaining calm and clarity.
- Strong financial acumen for invoices, expenses, and vendor management.
Responsibilities
- Manage a high-volume, dynamic, cross-time-zone calendar; prevent conflicts and sequence priorities.
- Coordinate calls, meetings, meals, and events with clear briefs, objectives, locations/links, materials, and attendee confirmations.
- Serve as liaison to internal/external stakeholders; draft and triage emails/messages in the executive voice.
- Plan end-to-end domestic and international travel: flights, hotels, ground transport, dining, visas, and contingency plans.
- Process bills, invoices, reimbursements, and expenses; liaise with accounting/finance and vendors.
- Coordinate across the executive’s portfolio (investments, books, podcasts, speaking engagements, and other ventures).
- Maintain organized files, contacts, and knowledge bases; ensure information is current, searchable, and secure.
- Handle sensitive information with absolute discretion; manage access, permissions, and privacy.