Purchasing Assistant

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💎 Seniority level: Entry, 1-2 years

📍 Location: Philippines

🔍 Industry: Furniture/Home Goods

🏢 Company: Boldr👥 501-1000

🗣️ Languages: English

⏳ Experience: 1-2 years

🪄 Skills: Communication SkillsAnalytical SkillsMicrosoft ExcelMicrosoft OfficeAttention to detailOrganizational skillsTime ManagementWritten communicationActive listeningData entry

Requirements:

Associate’s or Bachelor’s degree in Business, Supply Chain Management, or a related field preferred.
1–2 years of purchasing, procurement, or supply chain experience (preferably in the furniture or home goods industry).
Strong organizational and time management skills with the ability to prioritize tasks.
Excellent attention to detail and accuracy in data entry and record-keeping.
Effective communication and interpersonal skills.
Proficiency in Microsoft Office (Excel, Word, Outlook); experience with ERP systems is a plus.

Responsibilities:

Assist the Procurement team in sourcing furniture materials, components, and products from domestic and international suppliers.
Prepare and issue purchase orders (POs) based on inventory levels, sales forecasts, and production schedules.
Follow up with vendors to confirm order status, delivery dates, and resolve any delays or discrepancies.
Maintain accurate and up-to-date purchasing records in the purchase order system and tracking worksheets.
Track incoming shipments, coordinate with warehouse/logistics teams, and ensure timely delivery.
Communicate effectively with internal teams (design, production, sales, operations) regarding order status and any supply chain issues.
Request and evaluate vendor quotes, samples, and product specifications.
Assist in maintaining supplier relationships and evaluating vendor performance.
Support the purchasing team in cost analysis, budgeting, and process improvements.
Perform administrative tasks such as filing, preparing reports, and reconciling invoices

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🔧 Requirements

Previous experience in a purchasing or procurement role is preferred.
Strong organizational skills and attention to detail.
Proficient in using spreadsheets and purchasing software.
Excellent communication skills, both written and verbal.
Ability to work independently and as part of a team.
Basic understanding of inventory management and supply chain processes is a plus.

💡 Responsibilities

Assist in creating and processing purchase orders in a timely manner.
Communicate with vendors to verify pricing, availability, and shipping details.
Track and monitor inventory levels to ensure adequate stock and timely replenishment.
Maintain accurate purchasing records and documentation.
Conduct market research to identify potential suppliers and new products.
Assist in resolving any issues related to orders, deliveries, or returns.
Collaborate with the purchasing team to improve processes and reduce costs.
Prepare reports on purchasing activities and inventory status.

Communication SkillsMicrosoft ExcelAttention to detailOrganizational skills

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