Operations Administrator

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Requirements:

• Matric certificate (Grade 12) or equivalent
• Minimum 2-3 years of administrative or operations experience
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Strong written and verbal communication skills in English

Responsibilities:

• Maintain and update candidate databases with accurate information and search progress
• Coordinate interview scheduling between clients, candidates, and consultants
• Prepare and distribute interview briefing materials and feedback forms
• Manage candidate communication throughout the search process
• Support consultants with research activities and market mapping exercises
• Prepare client proposals, reports, and presentation materials
• Maintain accurate records of search assignments and progress updates
• Handle confidential information with the highest level of discretion
• Ensure compliance with internal procedures and quality standards
• Monitor search timelines and provide regular status updates
• Coordinate reference checking processes and background verification activities
• Assist with onboarding documentation and offer management
• Manage consultant calendars and coordinate meetings
• Handle general correspondence and telephone enquiries
• Maintain filing systems and ensure proper document management
• Support with ad-hoc projects and administrative tasks as required