Business Operations Associate

View full description

Requirements:

• 3+ years proven experience in financial operations, administrative support, or a similar role.
• Proficiency in database management and data entry.
• Familiarity with grants management and financial processes is highly preferred.
• Strong organizational skills with the ability to manage multiple tasks and deadlines.
• Excellent communication skills, both written and verbal.
• Ability to work independently and as part of a team.
• Experience with Fluxx or similar grant management software is a plus.
• High attention to detail and commitment to accuracy.
• Experience with Airtable.
• Familiarity with banking operations and AR/AP processes.
• Experience using block explorers to track cryptocurrency transactions.
• Bonus: Interest or experience with crypto products.

Responsibilities:

• Data Entry: Accurately enter contact information and other relevant data into database systems.
• Accounts Payable/Receivable: Process bills for payment and manage incoming payments.
• Billing Information Collection: Collect and verify billing information, adhering to KYC (Know Your Customer) and KYB (Know Your Business) standards.
• Cryptocurrency Transaction Tracking: Use block explorers to monitor and track cryptocurrency transactions.
• Grant Payment Coordination: Assist in cueing up payments according to project milestones, ensuring timely and accurate financial management.
• Fixed Asset Schedules: Build and maintain inventory detail of company assets.
• Documentation: Develop and maintain essential documentation such as flow charts, operational playbooks, and training materials to streamline processes.
• Grants Operations: Handle the administrative aspects of grant management, including preparing agreements, obtaining necessary signatures, conducting follow-up communications, and maintaining clean data records.
• Fluxx Platform Support: Provide support and troubleshoot issues within the Fluxx grants management system.
• System Maintenance: Perform regular updates in systems, including adding milestones and other critical data points.
• Ad Hoc: Other business operations or grant operations tasks as needed.