HR Assistant

Posted 3 months agoInactiveViewed

💎 Seniority level: Entry, At least 1+ year

📍 Location: United States, Mexico, LATAM

🔍 Industry: Marketing technology

🗣️ Languages: English, Spanish

⏳ Experience: At least 1+ year

🪄 Skills: ComplianceMicrosoft Office SuiteRecruitmentData entry

BA in Human Resources, Business Administration, or related field or equivalent experience preferred.
At least 1+ year of administrative or HR support role.
Strong organizational skills with the ability to manage multiple tasks and deadlines.
Detail-oriented, proactive, and able to work independently and with a team.
Excellent written and verbal communication skills.
Bilingual proficiency in English and Spanish is a plus.
Ability to maintain confidentiality and handle sensitive information.
Proficiency in MS Office Suite and Google Suite.
Familiarity with HR software, HRIS, payroll systems; experience with TriNet is a plus.
A positive attitude, eagerness to learn, with a solutions-oriented mindset.
Ability to travel a minimum of 15% a year for onsite meetings.

Assist with HR-related tasks across the US, Mexico, and LATAM regions, ensuring consistent support and alignment with regional HR needs.
Learn and assist with the recruitment process including outreach, resume screening, and interview scheduling.
Maintain and update HR-related electronic files and records, ensuring compliance and correct storage.
Update documentation at the request of HR and maintain accurate Org Charts.
Support the HR team in filing PDRs/PDPs and comply with employment laws.
Collaborate with HR and New Hires for Quarterly Meet & Greet events.
Assign New Hires to mandatory HR onboarding training via Talent LMS.
Process and approve employee timesheets, schedule meetings, and take accurate meeting notes.
Help organize employee events, training sessions, and team-building activities.

Posted 3 days ago

📍 United States

🧭 Full-Time

🔧 Requirements

Bachelor's degree in human resources, Business Administration, or a related field (preferred).
1-3 years of experience in HR, onboarding, or administrative roles. Preferably experience in a startup or fast growth environment.
Excellent communication, organizational, and multitasking skills.
Proficiency in Microsoft Office Suite
Ability to handle sensitive information with confidentiality and professionalism.
Strong attention to detail and ability to work in a fast-paced environment.
Prior experience in a remote environment is required.

💡 Responsibilities

Manage the end-to-end onboarding process, ensuring new hires have a smooth and welcoming experience.
Prepare and distribute offer letters and onboarding documents.
Ensure completion of pre-employment requirements (background checks, employment verification, etc.).
Coordinate with IT, Credentialing, and Training teams to set up new hires with equipment, system access, and workspace, and job training.
Conduct new hire orientations, explaining company policies, benefits, and expectations.
Maintain and update onboarding materials to enhance the new hire experience.
Facilitate the offboarding process, ensuring all necessary steps are completed for departing employees.
Collect and process exit paperwork, including benefits termination.
Coordinate the return of company property (laptops, badges, access cards, etc.).
Schedule and document exit interviews, gathering feedback for HR and leadership.
Work with IT and Credentials teams to revoke system access in a timely manner.
Maintain accurate employee records in HR systems and personnel files.
Assist with HRIS reporting, including new hire setup.
Assist in HR reporting and audits, ensuring proper documentation.
Respond to employee inquiries regarding HR policies, benefits, and procedures.
Support HR projects and initiatives to improve employee experience and engagement.

HR ManagementCommunication SkillsMicrosoft ExcelOrganizational skillsMultitaskingMicrosoft Office SuiteMS OfficeReportingData entry

Posted 3 days ago