- Serve as a primary point of contact for team member questions, ensuring timely, consistent, and thoughtful responses
- Execute employee engagement and recognition initiatives, including ongoing programming and “moments that matter”
- Partner directly with the Vice President, HR, People & Culture and HR Operations Manager on all recruitment efforts (shared ownership model)
- Own candidate logistics end-to-end, including but not limited to: Scheduling all interviews across stakeholders; Managing all candidate communication (outreach, confirmations, follow-ups, status updates)
- Lead internship recruitment strategy and outreach, including: Building and maintaining relationships with colleges, universities, and relevant programs; Own the end-to-end internship program, including recruitment, onboarding, and overall experience design; Representing FJC as a brand ambassador at college recruitment events, career fairs, and networking opportunities; Proactively sourcing candidates through campus partnerships and outreach efforts; Serve as the primary point of contact for intern candidates, ensuring a high-quality, responsive, and engaging candidate experience
- Own onboarding execution, including: Scheduling and facilitating orientation sessions; Preparing onboarding materials and communications; Coordinating cross-functional onboarding touchpoints; Ensure new hires are fully integrated through structured early experience planning
- Partner with the Vice President, HR, People & Culture to execute staff-facing rollouts, ensuring strong communication, adoption, and understanding by: Developing and distributing clear communications, FAQs, and supporting materials; Coordinating and scheduling training sessions and office hours; Tracking participation, feedback, and follow-up actions to ensure successful implementation
- Manage end-to-end professional development processes, including: Intake and tracking of all professional development requests; Coordinating approvals with leadership and maintaining clear communication with team members; Managing registrations, payments, and logistics; Monitoring and tracking budget utilization and participation trends
- Own end-to-end management of biweekly staff meetings, including: Managing the Asana board for agenda planning, tracking, and follow-up; Collecting and prioritizing agenda items; Organizing and confirming presenters across departments; Preparing and distributing agendas in advance; Sending and managing all calendar invites and updates; Ensuring presenters are prepared with materials and timing; Tracking action items and ensuring follow-through post-meeting
- Provide direct administrative support to the VP, HR, including: Calendar management and scheduling; Expense Reports and Invoices; Meeting coordination and follow-ups; Document and slide preparation; Communications drafting
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