- Review received bid packages including architectural drawings, specification documents, and bid requirements to evaluate project viability and scope compatibility.
- Identify technical scope related to aluminum systems, steel systems, glass types, and associated hardware.
- Coordinate with the Bid Coordinator and Bid Manager regarding required documentation (COI, certificates, agreements) and technical clarifications.
- Analyze project drawings including: floor plans, elevations, sections, details, door schedules, hardware schedules, specifications.
- Act as the primary technical filter for incoming project opportunities and evaluate project suitability before forwarding approved projects to the estimation team.
- Identify missing information, inconsistencies, or technical issues in bid documents and draft and coordinate formal RFIs to obtain necessary clarifications.
- Provide technical support to estimators during the bid preparation process, assist in modifying estimates, and support the team by preparing accurate quantity take-offs and estimates if required.
- Own and maintain the bid pipeline within HubSpot; bid stages, deadlines, submission requirements, and project statuses.
- Coordinate procurement and collection of required bid documents including: Certificates of Insurance (COIs), Bonds, Licenses, Certifications, Safety records, Compliance documentation.
- Ensure smooth information flow between the Bid Department and Estimation Team.
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