- Process vendor invoices from receipt through final payment, including invoice coding, purchase order matching, approval workflow, and payment processing.
- Execute payments using ACH transfers, wire transfers, checks, and international payment methods.
- Review vendor statements, investigate discrepancies, and resolve outstanding balances, duplicate payments, or unapplied credits.
- Coordinate scheduled payment runs while ensuring proper approvals and accurate financial recording.
- Maintain accurate vendor records, including onboarding new suppliers and collecting tax documentation.
- Prepare and maintain W-9 documentation and assist with 1099 reporting and TIN verification.
- Reconcile accounts payable subledger balances with the general ledger on a monthly basis.
- Review employee expense reimbursements and administer corporate credit card accounts.
- Support internal and external audit requests by preparing schedules and financial documentation.
Microsoft ExcelGoogle SheetsNetSuite