- Prepare Xero pay runs for approval using award-based rates, overtime, penalty rates, superannuation and leave entitlements.
- Check timesheets against rosters, record checks and flag discrepancies or unusual entries to the approver.
- Reconcile bank accounts, code transactions, match receipts and complete month-end processes in Xero.
- Create, send and track invoices; check NDIS billing details, rates and line items before issue.
- Enter and amend shifts as directed, process roster changes, and flag clashes, gaps and unfilled shifts.
- Maintain shift, billing and payroll records across ShiftCare, Xero and the client's CRM.
- Track compliance items and organise registration, recruitment and other records.
- Prepare contracts and standard documents from approved templates, check their details, and file approved signed copies.
- Maintain the policy and procedure register, track reviews and approvals, and publish approved versions.
- Send a daily update to the Operations and Administration Manager covering completed work, next steps and roadblocks.