Remote Administrative Assistant

Posted 7 months agoViewed

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💎 Seniority level: Proven experience as an administrative assistant or in a similar role

📍 Location: United States

🏢 Company: NoGigiddy

🗣️ Languages: English

⏳ Experience: Proven experience as an administrative assistant or in a similar role

🪄 Skills: Data AnalysisJavaJavascriptAdministrative ManagementCommunication SkillsAnalytical SkillsCollaborationMicrosoft ExcelProblem SolvingAttention to detailOrganizational skillsWritten communicationMultitaskingMicrosoft Office SuiteVerbal communication

Requirements:

Proven experience as an administrative assistant or in a similar role.
Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
Excellent verbal and written communication skills.
Highly organized with strong attention to detail.
Ability to work independently and handle multiple tasks simultaneously.
Tech-savvy with the ability to quickly learn new software and tools.
A proactive approach to problem-solving and a strong work ethic.
High school diploma or equivalent; additional qualifications as an administrative assistant or in related fields are a plus.

Responsibilities:

Manage and maintain executives’ schedules, appointments, and travel arrangements.
Handle incoming calls, emails, and other communications professionally.
Prepare and edit correspondence, reports, and presentations.
Organize and maintain digital files and databases.
Coordinate meetings, including scheduling, sending reminders, and organizing necessary materials.
Assist with the preparation of various documents, including contracts and proposals.
Provide support for special projects and initiatives as needed.
Perform data entry and maintain accurate records.
Assist with onboarding new employees and managing HR-related tasks.
Conduct research and compile data as required.

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🔧 Requirements

High school diploma or equivalent; associate degree or higher in business administration or a related field is preferred.
Proven experience as an administrative assistant or in a similar administrative role.
Proficiency in Microsoft Office Suite and familiarity with project management tools.
Strong organizational skills with the ability to multitask and prioritize effectively.
Excellent written and verbal communication skills.
Self-motivated and able to work independently in a remote environment.
Attention to detail and problem-solving skills.

💡 Responsibilities

Manage calendars and schedule appointments for team members, ensuring effective time management.
Organize and maintain digital files, documents, and records for easy access and retrieval.
Answer and direct calls and emails, providing timely support and responses.
Assist in preparing reports, presentations, and other documentation as required.
Coordinate meetings, including logistics, agendas, and follow-ups.
Support with project management tasks and keep track of deadlines and deliverables.
Implement and improve administrative processes to enhance team efficiency.

Project ManagementAdministrative ManagementCommunication SkillsMicrosoft ExcelCustomer serviceAttention to detailOrganizational skillsTime ManagementWritten communicationMicrosoft Office SuiteProblem-solving skillsVerbal communication

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